Functions of Management
Leadership 501 states the definition of management is ???the process of getting activities completed efficiently with and through other people; 2. The process of setting and achieving goals through the execution of five basic management functions: planning, organizing, staffing, directing, and controlling; that utilize human, financial, and material resources??? (Shead, 2010). This definition looks at people managing their units as well as a plan to execute an objective with the most efficiency as possible.
Bateman and Snell communicate that the four functions of management that are applied in today??™s world are: planning, organizing, leading, and controlling (2009). Whether an individual is running an organization or a household, management skills requires one to adapt to society??™s ever-changing situations.
This paper outlines the definition of each principle that today businesses are utilizing. In addition, the paper outlines how each particular function relates to my organization, which is managing my life.
Planning is identifying the goals to be accomplished and making a decision to move forward the suitable actions needed to achieve those goals (Bateman and Snell, 2009). Examples of planning may include examining current situation, predicting the future, establishing goals, choose what types of activities one will engage, and selecting the resources needed to achieve the said goals (Bateman and Snell, 2009).
When I lost my job due to the economy, I had to analyze what my next step was going to be. This included identifying what my goals are and making a decision to put action towards those goals. The first goal that I identified was to return to school. I looked at many universities at what they offered and compared costs. My final decision was University of Phoenix.
Furthermore, I implement the planning stage with my family. For example, in raising one son, I had to plan his education, sports, activities, etc, with my work schedule. As we get older, planning is still a vital function that must be utilized in order to continue to achieve one??™s goals. I plan my studies and family to ensure that I can meet and fulfill both requirements. Today my son is off to college but I still am planning. I continue to plan my goals within school, plan activities and workouts so that I remain healthy, whether it??™s physical or emotional.
Organizing is assembling and coordinating the human, financial, physical, informational, and other resources needed to achieve goals (Bateman and Snell, 2009). Organizing activities may include identifying job responsibilities, assembling jobs into work units, distributing resources, and generating circumstances so that people and things work together to attain greatest success (Bateman and Snell).
As previously stated, I organized the universities that I was contacting to obtain academic information, financial costs, and pertinent information that was important for me in my selection in a school. In addition, I use organizing in my daily life to balance school work and studies, family, friends, and activities so that I may achieve my education while still remaining close to my family, friends, and activities and maintaining my mental balance.
Leading is inspiring people to be high performers and motivating them to achieve goals (Bateman and Snell, 2009). Furthermore, leading involves communicating with employees, individually and in groups in an effort to inspire them for greater success. The way that I utilize my leadership skills with my son is to motivate him for his success at college as well as his emotional and spiritual condition. I also have to lead myself into the action needed to achieve the goals that I have set for myself. Moreover, I lead my family and friends to be the best they can individually to attain happiness that comes from within.
Controlling: Leading and Changing
The final and fourth function of management is controlling. Controlling observes accomplishments and puts into operation any necessary changes (Bateman and Snell, 2009). In the business world, controlling by managers ensures that the organization??™s resources are utilized as planned and that the organization is meeting the goals for quality and safety (Bateman and Snell, 2009).
Carter McNamara stated in his book Field Guide to Leadership and Supervision that leading is about setting direction and ensuring that direction is followed (2010). Carter also states that leading can be applied to leading oneself, other individuals, groups, organizations, and societies (2010).
A key component in controlling is monitoring the performance. I personally monitor my performance as a student by the feedback from my instructors and to ensure that I implement important changes as necessary for my own self development. In addition, I monitor my household to ensure that all tasks and functions are properly updated and chores are completed in a timely manner. The controlling function ensures that goals are met. I take my inventory honestly each day to ensure that I am going forward with my goals insight and make any necessary changes needed for the next day. If circumstances arise or if I happen to veer off course, I have to get back on track immediately to ensure success. This requires rigorous honesty from me, discipline, and open to changes on a daily basis as I continue on the road towards achieving my goals.
The nature of how leading is done depends on the context of the situation, one ones perspective, and on the nature and needs of those involved (McNamara,Carter, 2010).
Whether one is managing an organization or one??™s life, applying the four functions of management will ensure success in many areas. The important thing to remember is to learn from mistakes and to continually develop into a success that I can increase my talents and skills. This will always require hard work, discipline, and learning from many resources that are available to me.
As stated by James Higgins in The Management Challenge, success requires both effectiveness and efficiency (1994). James further states that managers who accomplish their mission and objectives are said to be effective (1994). Furthermore, efficiency describes the relationship between the amount of resources used (input) and the extent to which objectives were accomplished (output) (1994).
Furthermore, by developing my skills in planning, organizing, leading, and controlling, I will always need to ensure that I am devoting my time adequately to all four functions of management so that I do not fail and continue to use ideas for my own personal development.
Bateman and Snell. (2009) Management: Leading and Collaborating in a Competitive World, 8th edition.
Carter McNamara MBA, PhD, (2010). Field Guide to Leadership and Supervision.
Higgines, James. (1994). The Management Challenge, Second edition, Macmillan.
Shead, Mark. (2010) Leadership 501. Examining the Gears of Leadership.